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Successful Project Management

GRAMRE Features

No more waiting for a weekly report to understand where the project is. The dashboard works out the project status 24/7/365

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TURNKEY

No setup required. Get your project charts in minutes

Simple

SIMPLE

No training required. Easy to use, share and collaborate

Dynamic

No duplication. Tasks, risks, issues, all self-working 

Free Updates

All new features included in your subscription

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Built for Everyone

Simple, ready to go software, in one place, up to date all of the time, no support costs

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Magic Included

Duplication removed by your inputs automagically creating reports and visuals

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No Presenter Required

No waiting for people and reports, the Red Amber Green status is created automatically

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Dashboard

The project dashboard automatically tells you the status of the project, with a simple Green, Amber or Red status (GReenAMberREd). The dashboard tells you in seconds how your project is running, without relying on a project manager to prepare notes or present to you.

The dashboard is 100% automated and is up-to-date all of the time meaning you have an honest, objective, real-time view of what is going right, and what needs attention.

You have the overall project status which is worked out from the status of the tasks, risks and issues. These statuses are all worked out automatically too so you save loads of time, your report always uses the same method to work and you can be assured that nothing is being covered up or skated over.

There is a great feature that allows a baseline of current project at any time, and does a comparison to the last baseline, and to the original baseline to help work out how close the project is to the original stats. You could take a baseline as part of your tracking weekly or monthly to help keep things under control.

Tasks

Tasks are the lifeblood to all projects and should be setup to ensure that it is as simple as possible to enter tasks to enable very quick capture of actions as and when they arise.

Sometimes there is very little time to get project actions captured accurately and so Gramre allows you to get the action down in seconds.

 The tasks has a simple name, with description and crucially actions that it is dependent on. The dependent task date drives the new task date, with the new task not able to start until the dependent task is finished. The task automatically works out the end dates from duration being input which saves time and increases accuracy.

There is a milestone flag which allows key actions to be monitored, in tasks and in the Gantt filter to keep an eye on the critical parts of the project.

The % done can be updated by the task owner and is driven by the date going from Green to Red when late, allowing simple analysis of status at a glance.

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Gantt Chart

The Gantt chart normally requires a separate application and therefore having to manage things in different places, often doubling up on effort and having a task list and a project plan.
With Gramre, your task list becomes the Gantt chart automatically, so you don’t need to do anything!
The charts are setup as 1, 2 and 5 years and the information populates each as necessary, with a filter on milestones – that you can toggle on or off in tasks, to view just the key tasks in chart form when necessary
The Gantt is useful when you need a visual timeline and is sorted by start date by default, with starred milestone actions for increased visibility.
As with all of Gramre, the tasks show green where they are on-time and red when late allowing greater visibility of key information instantly.
The Gantt is a fantastic tool to utilise in presentations, and is easily updated in real-time by changing the project tasks and seeing instant results and impact in the timeline chart.

Risks

The more risks the better! If you can look ahead and anticipate all of the things you may encounter that will stop delivery you are more in control and have more visibility. To ensure risk management is as easy and quick as possible, the input is paired down to bare minimums, to avoid 20 questions a risk that are not adding any value.
The risk capture is made up of the risk name, risk description, who is owning the risk, naturally a start and end date when the risk is captured, and when it is expected to hit, and the mitigation as to how to handle the risk.
The impact and probability are simple scale sliders from 1 – 3 and the overall value is calculated on these to form the output as low, medium and high, or Green, Amber and Red.
The clock hands show if the risk is still to be encountered based on the end date, and the risks automatically populate the Dashboard in to a visual table of 3 x 3 showing where you need to prioritise. which is also valuable in presenting the project.

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Issues

Issues are a fact of life, and in Gramre you can avoid duplication once again when a risk does become an issue after the risk has been realised, rather than having to input a new issue, you can simply use the ‘make issue’ button from the risk input.
The risk will then appear as an issue in the issues list (and removes it from the risk list) saving you time and effort.
The issues input works in a very similar way to the risks in that there are two sliders to use to set the issue severity and issue priority with the statuses of green, amber and red which together calculate the RAG status for the issue.
Assign the issue to a user, the duration expected for the issue is worked out when you input the days, and if there is a task to add alongside the issue (as there is normally a need to ‘do’ something) you can ‘add with task’ which creates a task in the task list that is linked to the issue saving you time and energy managing its lifecycle.

Finance

The finance element of any project is a priority; you need to stay on time, on budget and to the quality expected and whilst time and quality can have a little movement, costs are usually less flexible.
Once the initial budget has been input on setup, you can manage the project finances inside the finance window.

The finance tracker allows you to track add purchase orders for procured items, enter invoices and goods receipts, allowing partial goods receipting against purchase orders when you have split deliveries.

Everything rolls up in to easy to view and track financials and of course, updates in to the dashboard to allow a simple, at-a-glance status that is vital to ensuring the project is reporting real-time to the audiences that need to monitor them.
Project finances made easy !

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Meetings

There is no point to a meeting unless there is a structure on the way in, and something comes out of it, otherwise what is the point?
Gramre has made it easy to run meetings where everyone can see the agenda with timings for each topic to be covered and who is running it. This helps the meeting run smoothly and keep on track with no effort as the timings are automatically worked out as you input each topic.
You can set the meeting up with attendees, the agenda, timed topics and then start to capture the notes against each agenda item, all in the same window.
This saves huge amounts of duplication and effort and puts everything in to one place, so everyone can refer back to the agenda, notes and there is a central audit.
Best of all, the meetings produce actions, and so there is an ‘add task’ button built in to the notes to be able to add tasks and assign them to whomever right then and there, making the job of minute taker and tracking actions from the meeting as simple as possible, getting the most from your meetings.

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